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Time Management Tips for Architecture Practice

time management tips

At City Permit, we work alongside various architects with the primary goal of reducing the time it takes to acquire permits. Over the years, we have formed several strong positive relationships with architects and other design professionals.


As an architect, you know it easier to get carried away with your creative process – especially if you give your best when it comes to your designs.


You may lose track of the time you have spent, forget prioritizing other tasks, be distracted by a more inspirational project, and jump from scratch. Letting your mind wander around may help your creativity, but sadly, paying for this time is not necessarily a matter for your customer.


Your time is your biggest asset in architecture. To succeed in your practice, learn how best to manage your workloads, prioritize assignments, and track and record your time. Fortunately, you can implement some easy habits in your practice to increase production and to keep you on track with time in your architectural profession. Here are some time management tips you can implement in your practice :

  • To delegate responsibilities and priority projects, use work management tools


A job management tool such as WorkflowMax enables you to work with your team, especially if you have team members who work remotely or are often outside of the office. It would also ensure that you have a transparent view of what happens everywhere you work in projects.


To delegate tasks, schedule deadlines, monitor project status, meet goals and display what the project pipeline includes, use job management tools.

  • Using a platform for time tracking


Timetables are a necessary evil but not a challenge to complete! Have a time tracking tool like a timer on your phone, so you can follow the time when you’re working instead of trying at the end of the day to remember the detail.


Time monitoring holds workers accountable – both to the organization and to the consumer. As a practice or project manager, time monitoring often helps you spot any inefficiencies and keep an eye on your fees.

  • Try Recording invalid time


Keep track of the time you spend on uncheckable time, such as management duties, emails, internet browsing, telephone calls, and check-in hours. When you consider how long you and your staff spend on activities that do not bring you money, you may reassess how you handle your day or recognize programs that might need to be deployed to accelerate or moderate specific tasks.

  • Make your processes smoother


Consolidate the processes into an integrated framework through the incorporation of cloud-based software. This allows data to flow from software to software without uploading or double-key information and significantly reducing the administration time.


For example, document management systems, WorkflowMax integrates with CRM, accounting software, enabling you to build your business-friendly app eco-system.

  • Block out distractions


Block out periods in your calendar that are marked as a zone without interruption. Share your colleagues in this calendar so that they know when to plan meetings or telephone calls. Switch your telephone back on, put your headphones on, and down!


Likewise, a timely email will throw out your imagination and concentration. Switch off your creative work as you concentrate on email updates. Clean up all urgent eMail in the morning, but otherwise leave jobs such as emails and other administration activities until later in the day when you might be lull mid-afternoon and don’t have any motivation or creative inspiration.

  • Set consumer preferences


Use your project management software to monitor and track your project pipeline, assess your team’s ability, decide whether you can start a project or not, and create realistic deadlines to work for both you and your customer.

  • Make milestones


If you have set your general deadlines, it will help create a series of milestones for you to meet, whether collective or personal, during your project. Holding your goal on these will allow you to ensure that your final deadline is reached.

  • Make your to-do list a priority


Create a personal task list that identifies your daily priorities, separate from your collaborative committee. Break down and cross all you need to accomplish by the end of the day. It is very satisfactory to cross something from a handwritten list! There are also online tools ( free and paid) to create your to-do list on your computers, such as the Wunderlist, the Tool for Google Tasks, and Todoist.

  • Manage the design process efficiently for your clients


Yes, your design talents’ reputation will help you position your business as a market leader. But one thing is to be an excellent architect, and another is to be a learned business owner. If you can’t manage the process efficiently for your customers, staff, and contractors, you are finally known as an overall nightmare!


Conclusively, do not forget to highlight your process, methodology, and timeframes when you pitch for work so that your clients see that you are ready to undertake their project from an organizational perspective, along with a skill perspective.


We hope you have gained value from the post above, if you have any follow up questions please reach out to us at (844) 737-6485 or contact us


City Permit, The Best Permit Expediting Team in Washington, D.C.

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